Start with naming
- Use YYYY-MM-DD + topic (e.g., 2025-12-05-client-call) for quick sorting.
- Separate notebooks by context: Work, School, Personal.
Tags vs folders
- Folders: Keep hierarchy shallow (Work → Project A).
- Tags: Add 1–3 tags for search (e.g., #meeting, #design, #todo).
- Avoid tag sprawl; keep a short, reused list.
Sync and backups
- Enable cloud sync (Drive/Dropbox/OneDrive) and verify files appear on desktop.
- Export critical notebooks monthly as PDFs + editable originals.
- Check storage quotas so sync doesn’t silently halt.
Need device recommendations with reliable cloud sync? See our Best Digital Notebooks guide.