Organize Notes: Tags, Folders & Sync on Digital Notebooks

Quick picks: reMarkable Paper Pro BOOX Note Air 4C Kindle Scribe

Compare smart notebook picks See full smart notebook guide

Start with naming

Use YYYY-MM-DD + topic (e.g., 2025-12-05-client-call) for quick sorting.
Separate notebooks by context: Work, School, Personal.

Tags vs folders

Folders: Keep hierarchy shallow (Work → Project A).
Tags: Add 1–3 tags for search (e.g., #meeting, #design, #todo).
Avoid tag sprawl; keep a short, reused list.

Sync and backups

Enable cloud sync (Drive/Dropbox/OneDrive) and verify files appear on desktop.
Export critical notebooks monthly as PDFs + editable originals.
Check storage quotas so sync doesn’t silently halt.

Need device recommendations with reliable cloud sync? See our Best Digital Notebooks guide.

Sources

👤 About the Author

I’m Michael Taft, founder of Products For Our Lives. I write practical guides built on first-hand use when possible, careful spec verification, and consistent long-term owner feedback—so you can make a confident purchase without marketing noise.

Organize Notes: Tags, Folders & Sync on Digital Notebooks — Organize notes on digital notebooks: tags, folders, and cloud sync workflows that keep projects searchable, backed up, and easy to export anywhere.

Expertise: e‑ink & stylus tech, note workflows, display trade-offs & usability

Evaluation background: B.S. in Computer Engineering Technology; Director of Software Engineering; lifelong outdoors experience; safety training and certifications listed on my profile.

Methodology: I focus on day-to-day usability: writing feel, latency, glare, file formats, OCR/workflow realities, and ecosystem lock-in. I verify specs in documentation and look for repeatable patterns in long-term feedback.